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Hello, in this post we will see the GST reverse charge list expenses on which RCM is applicable and ITC available, except some of the expenses.

Download the entire reverse charge list as PDF here

Expenses for which GST is not applicable:

Expenses Remarks
Wages Employer-employee relationship
Salary Employer-employee relationship
Fuel expenses for vehicle Petroleum products are not covered under GST
Interest paid Except for paid to creditors for goods purchased and services received
Bad debts
Loss due to theft/fire Corresponding ITC on the purchase of material destroyed by fire theft natural calamity etc. should be reduced
Electricity expenses
Remuneration to partners  As per the clarification issued
Professional Tax
Municipal Taxes
ESIC payments
Discounts shown in bills
Court fee paid
ROC fee

Expenses for which GST is applicable:

Expenses GST applicability RATE of GST itc availability for front charge RCM if from URD RCM ITC Remarks
Food to staff entertainment expenses  Applicable  Various No  Yes No  12% in case of non-air-conditioned hotels and 18% in case of Air-conditioned Hotels (Applicable to take away and delivery) In case of small roadside vendors and unregistered Hotels RCM will be applicable No Input Tax Credit is available on Food and Beverages
Conference and seminar expenses Applicable 18% Partially yes Yes Partially yes Tax on Rent of the venue i.e., Banquet will be available as ITC. Tax on Food and Beverages will not be available on ITC. It is advisable to have separate bills for Rent and Food.
Printing and stationary  Applicable 12% and 18% Yes Yes Yes In case of Tax Paid on stationary and Photocopy / Xerox expenses ITC is available. A diary system with a local stationery shop can be maintained and monthly billing can be done for convenience.

Travel Expenses
Train tickets Applicable 5% for First Class / 3-Tier Ac No Since railways are currently not updating GSTIN on the system the ITC will not be available.
Flight tickets Applicable 5% for Economy class Yes Yes Yes Obtain a copy of the Invoice from the airline company. All airline companies have started customer updation programmes please update your GSTIN with airline companies.
Hotel Accommodation charges Applicable 18 %, 28% Partially Yes Yes Partially Yes Tax charged on Accommodation in the same state i.e., In the case where the recipient and the hotel are in same state ITC will be available. In the case of Hotels outside the state where GST registration is not there then ITC may not be allowed. Tariff up to Rs 999/: 0% Tax. From 1001 to 2499 Rs 12% Tax From 2500 to 7499 Tax@ 18%. And 7500 and above tax rate will be 28%.
Taxi Services such as Tourist vehicle Applicable 18% No Yes Such services are in the negative list

Conveyance
Best Bus NMDC TMC Bus Etc Exemption No No No
Auto Rickshaw Metered Taxi  Exemption No No No
Train Pass Applicable 5% in case of 1st class No No No Since railways are currently not updating GSTIN on the system the ITC will not be available.
Ola/Uber Radio Taxi Applicable 5% No Yes No Generally, bills are sent on mail which should be properly recorded in books of accounts.
Courier charge Applicable 18% Yes Yes Yes
Repairs to Machinery Applicable Various Yes Yes Yes
Repairs to Land and Building Applicable Various No Yes No  If repairs are to the immovable property then ITC is not available.
Insurance Premium Paid Applicable 18% Partially Yes Yes Yes ITC Available except for Life and Medical Insurance.
Telephone Expenses Applicable 18% Yes Yes Yes ITC available provided connection in name of the business entity claiming ITC and GSTIN of Business entity mentioned on Bill.
Accounts Writing Charges Applicable 18% Yes Yes Yes Generally, such part-time accountants are unregistered and hence will attract RCM and ITC will be available.
Transport Charges Like Tempo etc Applicable Exempt No No No Transport Charges are exempt from GST except GTA. Hence booking of private tempo or any other carriage for transport of goods where consignment note is not issued will be exempted.
GTA (Compulsory RCM) [Sec 9(3)] Applicable 5% NA Compulsory RCM 5% Yes Compulsory reverse charge is applicable on GTA Services @ 5%. Full ITC is available. Charges to the extent of Rs 750 for multiple carriages and Rs 1500/: for exclusive single carriage is exempt and hence no RCM on such services. GTA means a person who provides service in relation to transport of goods by road and issues consignment note by whatever name called.
Hamali Loading Unloading Applicable 18% Yes Yes Yes Majority of Hamali Charges are URD and hence RCM Effect will be there. Set off of tax paid on RCM will be available.
Weighment Charges Applicable 18% Yes Yes Yes
Packing Expenses (Labour) Applicable 18% Yes Yes Yes
Packing Expenses (Material) Applicable Various Yes Yes Yes
Legal Expenses (Paid to Advocate or Advocate Firm) [Sec 9(3)] Applicable 18% NA Compulsory RCM 18% Yes Compulsory reverse charge for payment made to advocate or advocate firm. Full ITC of tax paid on RCM is available
Testing Charges Applicable 18% Yes Yes Yes
Labour Charges Applicable 18% Yes Yes Yes
Business Promotion Expenses Applicable Various Yes Yes Yes In case of free gifts sample etc Input Tax Credit will not be available.
Professional Fees (Other than Advocate Fee) Applicable Various Yes Yes Yes
Internet Charges Applicable 18% Yes Yes Yes
Computer Expenses Applicable 18% Yes Yes Yes
Security charges Applicable 18% Yes Yes Yes
Site Expenses Applicable Various Yes Yes Yes Site Expenses needs to be categorized properly in different heads. This expenses generally have a high quantum of non-invoice and URD Purchases and is very important for RCM. If after categorizing site expenses few expenses pertaining to food beverages etc are found then ITC will not be available.
Bank Charges Applicable 18% Yes Yes Yes
Bank Guarantee Charges Applicable 18% Yes Yes Yes
Rent Applicable 18% Yes Yes Yes
Storage and Warehousing Applicable 18% Yes Yes Yes
Office expenses Applicable Various Yes Yes Yes Office Expenses needs to be categorized properly in different heads. This expenses generally have a high quantum of non-invoice and URD Purchases and is very important for RCM if after categorizing site expenses few expenses pertaining to food beverages etc are found than ITC will not be available.
Staff Welfare Applicable Various Yes Yes Yes Staff Welfare needs to be categorized properly in different heads. This expenses generally have a high quantum of non-invoice and URD Purchases and is very important for RCM if after categorizing staff welfare expenses few expenses pertaining to food beverages etc are found than ITC will not be available.
Auditors Fee Applicable 18% Yes Yes Yes
Subscription Applicable 18% Yes Yes Yes
Membership Expenses Applicable 18% Yes Yes Yes
Commission and Brokerage Applicable 18% Yes Yes Yes It is a high-risk expense chance of URD RCM is more often than not.
Liaison Work Applicable 18% Yes Yes Yes It is a high-risk expense chance of URD RCM is more often than not.
Liquidated Damages Applicable 18% Yes Yes Yes
Exhibition Expenses Applicable 18% Yes Yes Yes
Interest paid to Creditors for Taxable Goods/Taxable Service Applicable 18% Yes Yes Yes
Exhibition Expenses Applicable Rate of goods/services Yes Yes Yes
Advertisement Applicable 18% Yes Yes Yes
Motor car Purchase/Rental Applicable 28%+ cess No Yes No The motorcar is in the blocked credit list. Hence no Input Credit available
Purchase/Rental of the vehicle for Goods Transport Applicable 28%+ cess Yes Yes Yes
Purchase of Computer Applicable 18% Yes Yes Yes
Purchase of Office Equipment Applicable Various Yes Yes Yes
Purchase of office Furniture Applicable Various Yes Yes Yes  ITC available on office furniture however if the furniture etc results into the immovable property then no ITC is available
Purchase of Cellular Phone Applicable 12% Yes Yes Yes
Purchase of Machinery Applicable Various Yes Yes Yes

Important points to note:

  1. Remember all ITC is subject to cross-matching of transactions i.e., both the recipient and the supplier should declare such transaction in their respective returns. For a proper recording of the transaction in returns updation of GSTIN in Masters of the supplier is absolutely necessary.
  2. Exemption for URD RCM of Rs 5000/- per day is provided by way of a notification. You need to take care while taking benefit under this notification as exceeding the limit of Rs 5000/: will trigger a liability of full amount including first 5000.
  3. The above mentioned RCM exemption of Rs 5000/- per day is for supplies received from the unregistered person and will not apply for compulsory RCM like GTA Services and Advocate fees.
  4. Tax Payable under RCM cannot be collected from the supplier.
  5. A single self-invoice for the month for all unregistered person purchases may be made. This means that the recipient will create Invoice on behalf of the Supplier and showing URD supplier as Seller and Recipient as Buyer.
  6. Apart from accounts staff, proper care should be taken by the staff preparing such vouchers. Also, you need to ensure that people doing expenses have the company/concern’s GSTIN with them.
  7. Note that utmost care should be taken by the accounts executive while making entries into books of accounts in case the accounts executive is entering any voucher entry pertaining to expense purchase capital assets etc.

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